Payments, Cancellation, Terms & Conditions
Applications for Support and/or Exhibition must be made in writing with the booking form.
CONTRACTS & CONFIRMATION
SUPPORTERS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions (
TERMS AND CONDITIONS) of Sponsor will be included in the contract as well.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.
PAYMENT METHODS
TERMS OF PAYMENT
60% upon receipt of the Sponsorship agreement and first invoice
40% by February 6th, 2019
All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
Option 1: Payment by check (€).
Please make checks payable to:
Kenes International Organizers of Congresses Ltd – ESPID 2019
Option 2: Payment by Bank Transfer (€).
Please make drafts payable to:
Kenes International Organizers of Congresses Ltd – ESPID 2019
Bank Account:
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number:
CANCELLATION / MODIFICATION POLICY
Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Carolina Groenendal –cgroenendal@kenes.com
The organizers shall retain:
- 10% of the agreed package amount if the cancellation/ modification is made before October 15th 2018, inclusive
- 50% of the agreed package amount if the cancellation/ modification is made between October 16th, 2018 – January 03rd, 2019 inclusive
- 100% of the agreed package amount if the cancellation/ modification is made after January 4th, 2019
VAT INFORMATION
VAT (Subject to Change)
All Supporter prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.